Dedrick Tool & Die, Inc. Document Number: QFR-027
Title Purchase Order and Conditions Revision 4. Page 1 of 8

 This document describes the Supplier Requirements necessary to satisfy AS9100. These terms and conditions apply to all suppliers of product and/or manufacturing services determined by Dedrick Tool & Die, Inc. to directly affect the quality of products we supply to our aerospace customers.

  1. Dedrick Tool & Die, Inc. reserves the right of final approval of product, procedures, processes, and equipment. 
  1. All special processes required by this purchase order must be performed by qualified personnel. 
  1. Our organization reserves the right to review and approve the Suppliers Quality Management System. Standard QMS requirements include:   

3.1. Suppliers providing special processing must maintain a system for validating processes similar to that of a NADCAP program, or other system as required by this purchase order.   

3.2. Customer directed sources must operate in accordance with approved specifications and standards as dictated and controlled by the customer in question.   

3.3. Suppliers initially approved for use via Certification (ISO, AS9100, ISO 17025, AS9120, etc.) must notify our organization of any changes to that certification.   

3.4 Suppliers providing NADCAP certified services must provide current documentation of these services and shall notify Dedrick Tool & Die, Inc. of certification changes such as process, scope, and revision.

  1. The Supplier shall maintain on file and make available to (upon request) Dedrick Tool & Die, Inc., its customers and/or regulatory authority, all quality data/records such as certificates of material and/or processes, acceptance test reports, inspection records, control plans and other applicable quality control data for a minimum of 10 years from completion of purchase order that directly affects the quality of parts/services ordered by Dedrick Tool & Die, Inc. At the end of the retention period supplier shall provide the option for Dedrick Tool & Die, Inc. to take possession of the records. In the event that Dedrick Tool & Die, Inc. does not take possession of the records, they will be destroyed by shredding.
  1. To ensure product identification and traceability, Dedrick Tool & Die, Inc. may request material certificates, certificates of conformity, and/or supporting documentation from its suppliers as is appropriate. These requirements will be specified on the purchase order.
  1. Dedrick Tool & Die, Inc. may require a Corrective Action Report from its suppliers when nonconforming material/product/service is discovered. Specific actions may be implemented where timely and/or effective corrective actions to a supplier issue are not achieved. These actions may include, but are not limited to, removal of the supplier from the approved supplier list.
  1. In order to maintain the integrity of the first piece inspection process with our aerospace customers, the supplier is required to:   

7.1. Notify our organization of nonconforming product immediately upon discovery, including any latent defects in products in already delivered to Dedrick Tool & Die, Inc.   

7.2. Obtain our organizational approval for nonconforming product disposition. All parts that are dispositioned as nonconforming must be identified with a discrepant part tag or other means of identification.   

7.3. Notify our organization of changes in product and/or process, changes of suppliers, and changes of manufacturing facility locations.   

7.4. Flow down applicable Dedrick Tool & Die, Inc. purchase order requirements to their sub‐tier suppliers.

  1. Dedrick Tool & Die, Inc., its customers and/or any regulatory authority shall have the right of access to the supplier’s facility and all applicable records for parts/services purchased by Dedrick Tool & Die, Inc.
  1. All Suppliers providing calibration services must be certified to ISO 17025 (or equivalent). All calibration certificates must identify standards used and must be traceable to NIST (National Institute of Standards Technology).
  1. The Supplier shall provide packaging in accordance with the best commercial packing methods, to protect the product from damage and for safety in handling during the shipping process or, per specific instructions as noted on our purchase order.
  1. Any new supplier for aerospace components shall provide current documentation of all quality system certifications, NADCAP certifications as well as the scope of the accreditations as requested by Dedrick Tool & Die, Inc.   All Purchase Orders (“PO”) issued to Suppliers of Dedrick Tool & Die, Inc.  are subject to the following Terms and Conditions: 
  1. Approved/Certified Suppliers: Suppliers shall maintain a Dedrick Tool & Die, Inc. (DTD) approved quality management system (QMS), demonstrating compliance with all applicable AS9100 requirements. 

12.1. If a supplier is certified for a QMS via ISO 9001, AS9100, and/or NADCAP they will be considered as having an DTD approved QMS. 

12.2 If a supplier does not maintain their QMS or repeatedly fails to meet simple requirements or fails to respond to nonconformance issues they will be removed from the approved supplier list and given no new work.

  1. Authority: All agreements between Supplier and DTD shall not be binding on either party unless documented by a new PO or amended PO. 
  1. 14. On‐Site Survey & Surveillance (Right of Access): DTD, their end‐customers and/or regulatory authorities (e.g., FAA or DOD) shall have the right to conduct surveys and surveillance within your plant, including any sub‐tiers’ operations, to evaluate capability to comply with PO and/or quality requirements. Supplier will be required to support DTD’s, their customer’s, of the third part authority’s representative with adequate facilities, equipment, and responsible Supplier personnel. 
  1. Certificate of Conformance: When requested, suppliers must submit a Certificate of Compliance (C of C), in an acceptable industry‐ standard format to certify that the material and processes used to fulfill the PO meet all specified requirements. The necessary documentation and test data must be on file to substantiate the C of C. The C of C must include as a minimum and applicability; Supplier’s Name, Supplier’s address, DTD PO number, part number, batch/heat number(s), quantity in shipment, authorized name, and title (typed and signed), date the C of C was issued, and statement of conformance referencing the specification (including revision). 
  1. Control of Suppliers’ Sub‐Tier(s): Supplier shall be wholly responsible for conformance to requirements of materials and services purchased from Supplier’s Sub‐Tiers. Supplier shall assure and certify their Sub Tiers’ performance and when requested, via inclusion in Supplier’s C of C to the requirements of applicable specifications found in all drawings and part documentation. 
  1. Code of Conduct: DTD has built a reputation and ethical, moral and legal business standards by conducting business with honesty and integrity. If applicable, we ask that our suppliers adhere to the same standards when conducting business with DTD. DTD complies with the letter and spirit of every applicable local, state, federal law, or regulation. Violations of these laws or regulations can be extremely costly to DTD and can subject us to criminal penalties. We ask our suppliers to comply with all applicable laws and regulations when doing business with DTD. 
  1. Employment Laws: We are committed to providing a work environment that is free from all form of discrimination, including sexual harassment and harassment based on race, color, religion, sex, national origin, age, disability, or other protected status. We provide equal opportunity in all employment practices and seek to ensure that each one of us is treated with fairness and dignity. In addition, we comply with all federal and state laws regarding child labor. We comply with all applicable employment and labor laws.  We ask our suppliers to comply with all applicable laws and regulations when doing business with DTD. 
  1. Occupational Health and Safety and Environmental Laws: We are committed to providing a healthy and safe work environment. DTD’s employees abide by company standards in safety matters, we do our part to maintain a healthy and safe work environment and take the necessary steps to ensure the safety of our employees and the safety of others. We also respect and protect the environment. We are committed to reducing our impact on the planet and endeavor to reduce energy and natural resource consumption. We comply with all applicable environmental laws and regulations.  We ask our suppliers to comply with all applicable laws and regulations when doing business with DTD.
  1. Dedrick Tool & Die, Inc. Gift Policy: DTD does not make or accept improper payments or gifts. Improper payments include anything of more than nominal value given to any person to obtain preferential treatment for either DTD or an employee. You may not solicit or accept gifts or favors of more than nominal value from persons who deal or seek to deal with DTD. Likewise, you may not give gifts or favors to these persons.
  1. Laws Governing International Activities: If you are involved in international activities, you must be familiar with the Foreign Corrupt Practices Act. This Act generally prohibits payments to foreign officials to induce actions by them and requires us to maintain accurate books and records and a system or internal controls. We are prohibited from taking any action in support of an international boycott no sanctioned by the U.S. government. If you are involved in exports including the transmission of technical data over the Internet or other electronic means, you must be familiar with the export laws and our policies and procedures.
  1. Conflicts of Interest: A conflict of interest exists when an individual’s duty of undivided commercial loyalty to DTD is or is perceived to be prejudiced by actual or potential personal benefit from another source. Conflicts of interest may result directly through our activities on indirectly through the activities of a family member, person sharing our household or person with whom we are associated. You may not solicit or accept salaries, fees, commissions, or any other type of compensation from any individual or organization that conducts or seeks to conduct business with DTD or one of our competitors, and you may not have a financial or other interest in those who deal with DTD. You may not make a loan, extend credit to, or receive a loan or credit from those who deal with DTD. You must not directly or indirectly attempt to influence.
  1. Age Control Materials: All material furnished to support the PO must be clearly marked and identified with the respective cure date, manufacturing date, shelf life, and expiration date, if applicable. All perishable or limited shelf-life items requiring controlled storage temperatures must be supplied in containers noting the special storage requirements. Material shipped to DTD shall have a minimum of 75% remaining on the specified shelf life.
  1. Material Safety Data Sheets (MSDS): The supplier must supply an MSDS with the material, if applicable. If data is not immediately available, forward MSDS data form to DTD within 10 days of receiving the order.
  1. Supplier’s Incoming Material: Supplier’s procured material and details used in parts supplied to DTD shall be subject to a system that will assure conformance to drawings and specification requirements. The system will use test reports, specifications, and inspection verification as appropriate, as well as the physical and chemical properties of the materials. Raw material shall be clearly identified as to the composition, heat treatment, source location, specification number (including revision), and any other characteristics imposed upon us by our end‐customers and regulatory agencies. 
  1. Quality Control Records: Records of inspection, test, purchased materials, special processing, engineering changes, serial numbers and other quality assurance activities shall be maintained and available for review by DTD personnel, our customers and/or regulatory agencies. Such records shall be stored for not less than (10) years after completion of the PO contract or for a period of time specified in the purchase order after which such records may be destroyed in a manner that renders the records unusable and unreadable.
  1. Sampling Procedures: When required, sampling procedures shall be based upon a plan specifically noted by customer requirements.
  1. Change Control (Supplier Changes): The supplier shall not make any changes to the approved PO of the product or service to specified requirements, unless DTD provides, in writing, official revised documentation. Supplier shall maintain a change control system to ensure all changes to drawings, specifications and/or test methods are incorporated per the AS9100 requirements. When the Supplier’s drawing number and revision change level are specified on an DTD drawing, products must conform to both Supplier’s and DTD’s drawings at the revision change levels shown. Supplier’s requested changes to drawings and processes must be transmitted to DTD with sufficient data to enable a complete evaluation of the request. Changes shall not be incorporated until authorized, in writing, by DTD.
  1. Supplier Required Notifications: The supplier shall notify DTD of nonconforming product and return the material clearly identified with defect information for evaluation. The Supplier shall notify DTD of any changes they would like to the following address:

Attn: AS9100 Purchase Order Terms & Conditions, 2929 East State Road 124, Bluffton, IN 46714. Any printed copies are uncontrolled. The Supplier shall wait for approval from DTD (and DTD’s Customer where necessary) before processing any approved parts with the proposed changes. 

  1. Process Control: Specific controls shall be established, defined in writing, maintained, and recorded by Supplier on all manufacturing processes. Supplier during continued manufacturing of the product shall not make any changes to any of the operating or control parameters associated with the processes without written approval from DTD. These processes shall include, but are not limited to, anodize, heat treat, passivate, plating, chemical film lube, magnetic particle inspection, liquid penetrant inspection, mechanical tests, and chemical composition analysis. 
  1. Tooling, Gauging & Test Equipment: Supplier shall maintain suitable tools, gauges, and test equipment for fabricating, measuring, and testing for conformance. Supplier shall maintain a system for periodic inspection & calibration of the test equipment traceable to the National Institute of Standard Technology (NIST). Supplier must also have a positive recall system in place as well as a positive action taken for equipment received out of tolerance that could compromise the quality of the finished product.
  1. Identification: All product supplied to DTD shall be identified in accordance with PO and/or drawing requirements. If serial numbers are required by DTD specifications or drawings, they shall be nonrecurring, and the supplier shall maintain records of their application. 
  1. Packaging & Preservation: The supplier shall provide effective damage‐avoidance packaging, specifically no metal‐ to‐metal contact of parts (i.e., provide separators between each part and appropriate dunnage (e.g., avoid parts rattling in the container). Styrofoam peanuts are not permissible in packaging. Parts shall be properly protected from initial receipt of WIP parts, through shipment of end‐item to DTD (i.e., shipped, delivered and/or picked up) to prevent damage, contamination, and deterioration. Supplier’s personnel shall be trained and have knowledge of this clause including all instructions regarding special handling requirements as applicable. Raw material shall be protected against corrosion or rust during manufacturing, storage, and shipment. Magnesium alloys, carbon steels, low alloy steels and bare 400 series stainless steels shall be protected adequately. 
  1. Shipping Requirements:  Supplier must use the carrier and mode of transportation identified on the PO or unless otherwise authorized, in writing, by DTD. 
  1. Acceptance: Acceptance shall be at DTD’s facility or otherwise specified on the PO. Any parts determined as nonconforming may be returned to Supplier for rework at the supplier’s expense. 
  1. Source Inspection: DTD’s quality personnel shall have the right to inspect product at Supplier’s facility as part of or in addition to its incoming inspection activity. Acceptance of parts by source inspection does not preclude subsequent return of the product if further inspection detects nonconformances. DTD shall notify Supplier no less than 24 hours prior to a source inspection request. 
  1. Nonconforming Material: The supplier shall identify nonconforming parts clearly with tags, including statement of drawing characteristic, location, and actual description of the nonconformity. The supplier is NOT allowed to disposition nonconforming product without written approval from DTD. Supplier shall maintain a system for the control, segregation, and identification of nonconforming product. Requests for corrective action must be answered within the period specified in the report.
  1. Software Control: The supplier shall establish and implement a “Software Quality Assurance Plan” (SQAP), as applicable, to assure that deliverable and non‐deliverable software used directly for design, fabrication, inspection, test, or operation of deliverable articles is controlled and complies with the intent of AS9100 requirements.
  1. Mercury Free Material: Material furnished under the PO must be certified as “Free of Mercury” in any form. Mercury bearing instruments and/or equipment, which may cause contamination, shall not be used in the manufacture, assembly or testing of these materials. This requirement must be passed on to sub‐tier suppliers.
  1. Conflict Mineral Requirement: All parts must comply with Section 1502 of the Dodd‐Frank Wall Street Reform and Consumer Protection Act (the “Act”) regarding the sourcing of tantalum, tin, tungsten, and gold from certain mines within the Democratic Republic of Congo (DRC) or adjoining countries as defines in the Act. All necessary steps must be taken to implement conflict‐free sourcing wherever possible.
  1. Special Process Certifications: When DTD or its customer drawings and/or specifications require special processes, a certification may be requested for each special process, including the source performing the process.
  1. Certificate of Analysis: When requested, a completed original Mill certified test report, including chemical & physical properties for all raw materials are required with each shipment attached to the packing list or via email. Whenever direct reference to the specific material specification is made by the drawing and/or PO, all requested certifications shall include the applicable specification and its latest revision letter. Supplier’s processing shall not alter the chemistry of the item.
  1. Parts Sold to The Government: Source Inspection: All Government work is always subject to inspection and test by the Government prior to shipment. The Government representative must be notified no less than 48 hours in advance of the time articles or processes are ready for inspection & test., therefore, contact DTD Purchasing 48 hours in advance of Government inspection.
  1. Castings: One sample piece, representative of each casting, mold or forging/forming tool or die/mold cavity(s), in any stable material, accompanied with a copy of Supplier’s FAIR, must be submitted for DTD written approval of supplier produced tooling. When a casted part includes cored passages or other dimensional design features requiring sectioning of the product for evaluation, Supplier must submit their sectioned layout sample for Dedrick Tool’s evaluation with written approval as well. DTD will not be responsible for quantity production commenced prior to DTD’s approval of supplier’s tooling/sample product, despite approval (including First Article approval) by our end‐customer. DTD’s acceptance of a tooling sample(s) does not constitute acceptance of casting Supplier’s subsequent production pieces.
  1. Heat Treat: Annealing, heat treating, or stress relief requirements as outlined in the drawing(s) must be documented with the furnace time ‐ temperature chart(s). The chart(s) must be kept on file subject to DTD’s quality assurance review and approval and maintained per the quality record retention requirements specified in these terms and conditions. 
  1. First Piece Inspection Report (FPIR): First Piece Inspection may be required, and written acceptance of product produced may be required. There is no charge to DTD for Supplier’s First Piece(s). 
  1. Counterfeit Parts: All Suppliers must adhere to AS6174 regarding, Counterfeit Material and Assuring Acquisition of Authentic and Conforming Material. Sellers of raw materials/components shall insure that only new and authentic materials/components are used fulfilling POs to DTD. Distributors may only purchase materials/components directly from original manufacturers. Use of material that was not provided by these sources is not authorized unless first approved in writing my DTD. The supplier must present compelling support for its request and include in its request all actions to ensure the material is authentic and conforming including all applicable traceability. 
  1. ITAR & EAR: All drawings and any other accompanying documents provided, if any, may contain information subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulation (EAR). Transfer of any Technical Data by any means to a foreign person or foreign entity, whether in the United States or abroad, without first complying with the export license requirements of the ITAR and/or the EAR is against the law and in violation of the terms of any PO. By agreeing to accept any order, Supplier certifies to DTD that Supplier has not violated any ITAR and/or EAR laws in the fulfillment of this order or any subsequent or previous order. 
  1. General Flow Down Requirements: All specifications flowed out to the supplier are to be interpreted to the most current revisions unless otherwise specified. Required documentation order of precedence is the PO then the print then an OP sheet. Customer specific flow down requirements that apply to every PO for that specified customer are shown on the PO. Customer specific specifications on specific processes will be detailed on the PO and/or drawing.
  1. DFAR Flow Down Requirements: Pursuant to 52.211-15 DEFENSE PRIORITY AND ALLOCATION REQUIREMENTS (APR 2008) FAR, rated orders are identified by a priority rating and a program identification symbol. Rated orders take precedence over all unrated orders as necessary to meet required delivery dates. Among rated orders, DX rated orders take precedence over DO rated orders. Program identification symbols indicate which approved program is attributed to the rated order. 

(b) Persons receiving rated orders must give them preferential treatment as required by this part. 

(c) All rated orders must be scheduled to the extent possible to ensure delivery by the required delivery date. 

(d) Persons who receive rated orders must in turn place rated orders with their suppliers for the items they need to fill the orders. This provision ensures that suppliers will give priority treatment to rated orders from contractor to subcontractor to suppliers throughout the procurement chain. 

This priority rating will be flowed down to the supplier/sub-contractor as required and noted on the purchase order. By accepting this purchase order you are acknowledging this requirement.

Document Change Summary:






  • Original Issue



  • Deleted 40 years and added “for specific…..”



  • Added method of disposal



  • Updated to state same requirements as AS9100 8.4.2 & QSP 8.4.2



  • Added verbiage re: DFARS Priority flow down


Document Owner:   ______Deborah Dedrick /s/________________     Date:  __02/06/2023__

Document Controller:  _______Shannon Krider /s/______________     Date:  __02/06/2023__

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